Events Committee Overview

[USDF]

Overview

The Events Committee allows for effective collaboration between the Office of Public Affairs and Branch Events Divisions or Offices for the coordination of events. The use of the Events Committee has resulted in a more streamlined approach to planning and executing events successfully, whilst promoting effective participation and communication between multiple entities. The Events Committee also permits each entity the opportunity to share resources which includes but not limited to: Furniture/Room Resources (PADIR/Branch RC Builders Club inventory) and manpower or personnel with specific skill-sets.

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Structure

The Events Committee is chaired by the Assistant Secretary of Defense for Public Affairs (ASD PA)  with oversight from the Under Secretary of Defense for Policy (USD P) and the National Security Council (NSC).

The ASD PA is assisted by joint assistant chairs: OPA MDASD personnel, Navy Council Events Director, Marines Council Events Director, Army Events Director & Air Force Events Director.

OPA Command (XO+) and Council Events Assistant Directors serve as permanent members of the Events Committee and other temporary members of the committee, such as approved Council Advisors, will be pooled on a project/need basis.

Joint Staff Directorate (JSD)+ may utilise the Events Committee for specific office purposes.

Note: The Events Committee has no jurisdiction over Branch or Office coordinated events.

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Roles

The encouraged roles for each event project run through the Events Committee are:

• ASD PA & Branch Chiefs as Oversight
• OPA Team Leader
• Branch Events Team Leader
  Note: This is usually an Events Director or Assistant Director

Roles are adaptable depending on the event projects needs and availability of personnel.

All roles and responsibilities are discussed and agreed upon by each entity at the commencement of the project.

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Communication Protocols

All communications will be conducted via the #events-committee channel for requests to create an event, masking requests and events channel assigning. All Branch events should also be communicated via this channel to notify the Office of Public Affairs of different events that are being prepared across USDF to avoid repetitive event ideas and clashes.

All bookings must be requested via the #events-booking channel by an OPA AD+, Branch AAs+ or JSD+.
All bookings must follow the events booking guidelines found in the #events-booking channel.

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Frequently Asked Questions

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1. Is OPA taking over Branch's Events Divisions?
   
   No, the Events Committee serves as a collaboration platform between the Office of Public Affairs and other entities. Your events team remains autonomous and may create and host their own USDF-wide events.
   
   
2. What's the benefit of using the Events Committee to create an event?
   
   Your team will have at their disposal skill-certified OPA personnel, additional marketing in events-announcements, as well as OPA’s extensive inventory of client resources in the form of PADIR, wired, BC space and rooms/groups. The same exists for OPA utilizing the Events Committee to collaborate with Branch Events teams requesting their resources.
   
   
3. Do Branches have to collaborate with other Branches to create events?
   
   Your Branch Events Division does not have to collaborate with OPA or other Branches if they don't wish to do so. Your team may host its own event which can be open to just your Branch for participation or the whole of USDF.
   
   
4. Can Branches collaborate with each other through the Events Committee?
   
   Yes, you can utilise an events-committee project channel to allow for effective communication between each Branch, however, OPA will not provide any resources or assistance unless requested.
   
   
5. What happens if personnel are not cooperative during event projects?
   
   All Team Leaders and Assistant Team Leaders from each entity will address issues together. If any personnel in the project are having issues with another person, follow your Committee Chain.
   
   
6. Whose RC will be used for Event Committee projects?
   
   Team Leaders should coordinate with Branch Chiefs & the ASD PA on which RC to use (it can even be a combination of both).
   
   
7. Does anyone from OPA Command require access to Branch Event Channels.
   
   No. All Events that require open communication between OPA Command and Branch Events Teams will be conducted through the Events Committee.
   
   
   
   If you have further questions you may approach an OPA AD.